Logistics Officer Assessment Exercice

Logistics Operations Officer Assessment Written Test for UN and ONG

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The Logistics and Operations Officer plays an imperative role in delivering on of the strategic aim of the ACT Alliance: “A Robust Alliance”. The position supports delivery of operational functions related to logistics, governance liaison as well as the IT strategy for a decentralized Secretariat. In addition, this position also ensures HR support to the Head of Finance and Administration. The position will report to the Head of Finance and Administration and will entail some travelling.

Main duties and responsibilities/ Logistics Officer:

The main duties and responsibilities related to this position are divided in three main categories:

a) Coordination of planning and logistics for meetings

• Plan and organize the big annual meetings of the Secretariat such as the ExCom meetings, the Governing Board meetings and the Advisory Group meetings and other ad-hoc meetings that might take place.
• Review and costing of venues
• Preparations and management of agenda in liaison with COO/HoFA/HoP
• Coordinate the preparation and distribution of relevant documents
• Work with the Office assistant to ensure logistics preparations for major meetings
• Liaise with Board members as necessary

b) Coordination of Operations

• Coordination of operations related to a decentralized Secretariat
  • Coordination of requirements for various stakeholders
  • Liaison with service provider
  • Follow up on configuration including testing
  • Be the key account manager of IT hosting/infrastructure service provider
• Coordinate administrative and operational issues of decentralized offices.
  • MoU revisions
  • Office issues
  • Office equipment incl. IT
  • Coordinate with the HoFA the implementation project of a collaborative IT platform
• Focal point for ACT hosts in regions (WCC, CWS, NCA, LWF)
• Other operations coordination as necessary in support of the core management team

c) Coordination and support to the Human Resources Function of the Secretariat

• Preparation of consultancy contracts
• Preparation of employment contracts
• Coordination of service providers related to salary and benefits (insurance, pension, work permits etc)
• Manage recruitment process including filtering applications and provide recommendations on initial shortlisting.
• Other HR support as required

Competences and behaviours

• Committed to the values of the ACT Alliance and takes pride in delivering on agreed priorities according to the highest standards individually and as part of a global team
• Proactively finds innovative and creative solutions, is efficient and reliable, adapts to change and uncertainty, is decisive and acts with integrity
• Builds effective internal and external relationships, involves others when solving problems and treats others with consideration and respect in an alliance where faith is a key ingredient of people’s lives
• Passion for building and developing core skills for the role and contributes knowledge outside of immediate own role
• Effectively motivates, influences and develops others, drives high performance, inspires people to follow them and acts as a role model

Working relationships

• Liaises with ACT Governing Board and ExCom members for preparation of governance meetings.
• Engages with the ACT secretariat programme’s team and liaises with other staff as relevant
• Liaises with the Director/COO, Head of Finance and Administration, Head of Programmes on relevant operational issues
• Reports to Head of Finance and Administration
• Technical skills and experience
• A minimum of five to seven years of relevant work experience in an international environment
• Highly developed interpersonal and communications and negotiation skills
• Ability to achieve in highly networked environment and to turn strategies into plans and actions
• Relevant academic degree, management, business administration
• Excellent knowledge of English and French, working knowledge of Spanish an asset
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What is the role of Logistics Officer in the UN?

Provides effective and timely planning, oversight, management and coordination of logistics support operations. Integrates and monitors the implementation of logistics support plans at assigned field missions.

What is the role of Logistics Officer in NGO?

The Logistics Officer will be responsible for coordinating the transportation, storage, and distribution of goods. This role requires strong logistical planning skills, the ability to multitask, and a focus on efficiency and cost-effectiveness.

The Logistics Division performs a central role in the implementation of end-to-end supply chain management across the United Nations (UN) operations.

The Division provides direction and advice on logistical matters, monitors and assesses the delivery of strategic transportation and support services and directs the delivery of transportation and specialist support services in the functional areas of air transport, ground transport, engineering, medical and supply, inclusive of fuel, rations and general supplies and security equipment. Logistics support for new and ongoing peacekeeping and other field missions includes: supply chain management, materials management, transportation, maintenance, contracts and services management, communications, information technology, engineering and medical services. Assessment exercice

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency based interview.

Within limits of delegated authority, the Logistics Officer will be responsible for the following duties: Prepares logistics and support plans, deployment timelines and budget requirements for planned or new peacekeeping missions. Develops logistical plans for existing missions. Develops contingency plans for drawdown and liquidation of missions. Develops and implements methodologies and tools to enable effective execution of logistic plans. Formulates mission specific Standard Operating Procedures (SOPs). • Manages logistics operations including management of logistics assets, materiel, contracts and personnel. Ensures timely, accountable and cost-effective delivery of peacekeeping cargoes and personnel. • Ensures that supervised staff are adequately trained, cross trained; identifies additional training needs to achieve high working standards. • Coordinates and provides logistics support to ongoing air, land, sea, or rail operations in a field mission. • Ensures that logistics requirements take account of gender-specific needs. • Coordinates logistics activities with procurement, finance, human resources, policy and other substantive units. Follows up on legal and financial aspects of the mission. Develops and implements DOS logistics support policies, procedures and methodologies to the common benefit of all functional units. Logistics Officers conduct the end-to-end operations of a supply chain. They liaise with vendors and suppliers for raw materials to be brought to the warehouse, the processes in a warehouse, and the delivery of packaged goods to clients and customers. Logistics jobs are careers that manage or facilitate the movement of goods from each stage of creation to shipment. You can coordinate logistics for companies as an in-house employee or work for a company that contracts logistics services to other businesses.